Payroll Processing Procedures

Payroll Processing Procedures

1. From the Process Payroll Tab

Click Run a Payroll

Choose the proper Pay Period

Choose the proper check posting date

Enter the check starting #

Verify pay groups to include when calculating are correct or include/exclude appropriately

2. Enter Payroll Data

Click on 1. Enter Payroll Data

Select the correct Pay Group (the employees in that group will show up below)

Click on the employee to pay & tab through fields to enter the information

Quantity field - enter the pay quantity (hourly = 1, salary = 1, etc)

The hours will automatically calculate based on the hours/pay unit that was specified in the pay type setup. You can change this field at any time.

After choosing all applicable employees to pay then click on Done

3. Calculate Payroll

Click on 2. Calculate Payroll

Click on 3. Calc. Report & the calculations will print to the screen for you to verify

If any adjustments need to be made then click on Edit Results & make the necessary changes

Once changes are made, click Re-Calculate & then Calculate

Once Re-Calculated, click on Calc. Report to verify again for accuracy

4. Vacation

To adjust for any vacation, personal days, sick time, etc. pay, click on Vacation, etc option

Select the employee to apply vacation time to & fill in appropriate amount of hours

Click Done

5. Create Checks

Click on Create Checks

Verify Bank Account and select Check Type (computer, manual or other)

6. Reports

Click on the Run Reports option and print the associated Pay Run report to attach to the pay stubs

7. Payroll Checks

Click on Print Checks to begin the printing process

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